From Inbox to NetSuite Record.
Automatically.
DocxSuite AI reads your emails from Gmail, Outlook, or Zoho Mail, extracts PDF attachments, and automatically creates Purchase Orders, Sales Orders, and other records directly in NetSuite — zero manual data entry.
80%
Less Manual Entry
< 10s
Email to Record
99%
Extraction Accuracy
Purchase Order #8821 — Q2 Supply Request
Watch DocxSuite AI Process Documents
From email arrival to NetSuite record — see every step of the automated document processing pipeline.
Purchase Order #8821 — Q2 Supply Request
Email arrives → PDF attachment detected → AI reads and extracts all relevant fields → NetSuite record created.
DocxSuite AI automatically detects & creates the right record type
Fields mapped to NetSuite · purchaseorder
Click each record type to see how DocxSuite AI maps extracted fields to the correct NetSuite record.
Connect once — DocxSuite AI monitors all your inboxes
OAuth2 secure connection. No passwords stored. Read-only email access for document detection.
Everything You Need to Eliminate Manual Entry
DocxSuite AI isn't just OCR. It's an intelligent automation layer that understands your documents and your NetSuite setup.
Multi-Inbox Support
Connects to Gmail, Microsoft Outlook, and Zoho Mail simultaneously. Monitor multiple inboxes and catch every document automatically.
Intelligent PDF Parsing
AI reads PDFs of any format — scanned or digital — and extracts vendor details, line items, amounts, dates, and more with high accuracy.
Auto NetSuite Record Creation
Creates Purchase Orders, Sales Orders, Vendor Bills, and other records directly in your NetSuite instance via the REST API — fully mapped and validated.
Smart Field Mapping
Learns your NetSuite field structure and maps extracted data accurately — vendor IDs, item codes, GL accounts, subsidiaries, and custom fields.
Duplicate Detection
Before creating any record, DocxSuite AI checks NetSuite for existing records with matching PO numbers, invoice IDs, or vendor references to prevent duplicates.
Approval Workflow Trigger
Once a record is created, DocxSuite AI triggers the appropriate NetSuite approval workflow — so the right people are notified and nothing falls through the cracks.
Audit Trail & Logs
Every extraction, field mapping, and record creation is logged with timestamps and source email metadata — giving you full traceability for compliance.
Secure & Compliant
OAuth2 connections to all mail providers. No email content stored after processing. Enterprise-grade security with role-based access controls.
Email to NetSuite in 4 Simple Steps
Connect once, and DocxSuite AI handles everything — reading, extracting, validating, and creating records automatically.
Email arrives
DocxSuite AI monitors your Gmail, Outlook, or Zoho inbox 24/7. When a new email with a PDF attachment lands, it triggers automatically.
AI reads the PDF
The attached PDF is parsed using AI — extracting vendor name, PO/SO number, line items, amounts, dates, and all relevant fields.
Fields mapped to NetSuite
Extracted data is intelligently mapped to the correct NetSuite record type and fields. Duplicates are checked before anything is created.
Record created in NetSuite
The PO, SO, or invoice is created in your NetSuite account instantly. Approval workflows are triggered and your team is notified.
Stop Entering Data Manually. Let AI Do It.
Join finance and operations teams who have eliminated hours of manual NetSuite data entry with DocxSuite AI.
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